No Excuses – Not Today

Professional Speaker-Personal Development-Positive Attitude

For weeks I heard about this “once in a lifetime experience.”  The eclipse on August 21 was an event not to be missed.

So I asked several people where the best spot was to view this amazing phenomenon, and this is what I heard:

 

You won’t be able to see it because of the clouds

If you travel, the hotel rooms are outrageously expensive

The whole thing will only last two minutes, so why bother

 

I started to doubt if it was worth all the trouble.  And as I allowed everyone else’s “stuff” to get in my way, I started falling into the trap of doing nothing.  After all, it was easier!

Then my husband mentioned that Bascom Hill on the University of Wisconsin campus might be a good place to view the eclipse.  After all, they had an observatory there and it might be an interesting spot. So at the last minute, I thought: “What the heck?”  And off I went.

And what a sight to behold!!!

There were so many people all gathered together for the same reason, sharing the same interest.  People I didn’t even know graciously handed me their special glasses so I could get a peek at the eclipse, and others were anxious to share their knowledge and stories of other eclipses they had seen in the past.  Everyone was unified, smiling, laughing and enjoying a common experience.

What a disappointment it would have been to have missed it.  What a lost opportunity.

And as I drove home, I couldn’t help but wonder how many times I missed a moment or a connection because I listened to others and I chose to take an easier route?  How many times have I allowed my own fears and doubts to get in the way?

I’m so glad that today wasn’t one of those days.

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Pamper Your Inner Diva (or Divo)

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You’ve heard it over and over again – Take care of yourself first so you have the strength and energy to take care of others.  There have been books written, songs sung and poems read about this topic.  Even the airlines announce in their safety tips: put on your oxygen mask first before assisting anyone else.

We all know it’s important, yet so very hard to do.  Why?  How can we learn to pamper ourselves without feeling guilty?

Well, if you have a tendency to take care of everyone else first, putting yourself last, try this:

Start small.  Take just a few minutes each day for yourself.  Pick one thing you like to do.  Something simple like drink a cup of coffee, read a book, listen to music.  Notice that I said take “just a few minutes,” so before you start shouting: I DON’T HAVE THE TIME, think about just 5minutes.  That’s it – nothing more.  5 minutes is long enough to hear one song or read a couple of pages or just sit quietly and do nothing.  Try it for one week.  Then, if you feel comfortable with that, add a couple more minutes onto your “me” time each week.  If that’s too much, then scale back and add a couple of minutes each month.

The point is to carve out just a little time for yourself and do something you love to do.  And no, that doesn’t mean folding the laundry or planning tomorrow’s meals.  This is time for you and you alone – no one else.

Out of 1,440 minutes in each and every day, I bet you can find just 5 for yourself.  Thinks about it; give it a try.  Put on your Diva Cape and set the timer for 5 minutes!

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Tick-Tock Tick-Tock

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My good friend’s father just passed away unexpectedly.  He was only 72 years old.  This really hit me hard because I have two brothers who are older than 72.  And I wondered:

What if I knew they had only a short time to live?  Would I do anything differently?  Would I spend more time with them?

The obvious answer is “yes.”  But I wasn’t so quick to come to that conclusion.  What really came to mind was to spend intense time with them, not necessarily more time.  When we are together, I’d like to do more of the things they want to do, listen more intensely to the stories they want to tell, spend more time in their world.  I’d like to hug a little longer and actually say the words: “I love you.”

It’s not always that easy.  We all get caught up in our own worlds, our own challenges.  And in this day of instant everything, we feel pressured to get more done.  Something is always ringing, buzzing or dinging, demanding our attention.  It seems impossible to shut off all the sounds and the alarms that demand our time.

So this week when I visited my brother, I listened more intensely to his golf stories, laughed a little longer at the video he wanted to share with me, and put down my phone to look at pictures of his grand kids.  I doubt if he noticed any difference, but I feel comfort in knowing that I was more aware of the time we shared.  And more grateful I had another memory I could tuck away for future reference.

I am truly sorry for my friend’s loss.  I have no words to console her – only time can do that.  Soon her tears will be replaced with smiles of the memories she shared with her father.  And now, I too will have more intense memories of the ones I love.

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Shake it Up

Professional Speaker-Personal Development-Positive Attitude

Every day starts out the same:

  • Wake up
  • Shower
  • Eat breakfast
  • Head to the office

Or something similar!

What if you did something today to spice it up?  Something out of the ordinary?  Something that would not  compromise you or your goal at the end of the day, but add a little spontaneity to it.

Here’s what happened to me this afternoon.  At first I was a little skeptical but I did it anyway.  Let’s see what you think.

I had an appointment at noon with a client I’ve been working with for several months now.  We were finalizing some details on a presentation I’m giving at her upcoming conference.  We had scheduled a specific time at her office, our usual meeting place. But today the sun was shining, the sky was blue and there was live music playing outside on the Capitol Square (in Madison, WI).

Taking a chance, I said: “What about hammering out the details as we sit outside, under the sun, listening to the music in the background.  What about shaking it up a bit today?”

She agreed – and it was perfect!  Instead of sitting inside a stuffy office we actually took care of the same business in a different surrounding.  I think we actually created a stronger bond between us.

So, for your next meeting, what about suggesting a walk or listening to local music or anything in your town that may be a little out of the ordinary. It’s no different than discussing business on the golf course, and since I don’t golf, I’ve just found another venue.

Now, to be clear, I would NOT suggest this with a new client or if the details of the meeting require a more structured environment.  You have to use your judgment and decide which clients and which situations would be a good fit. But what the heck, give it a try.  Shake it up a little.

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Invest in the Power of a Mastermind Group

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Have you ever heard of a Mastermind Group?  Better yet, are you part of one?

In case you’re not quite sure what I’m talking about, simply put, a mastermind group is a number of participants who come together to share ideas about a shared goal.  It’s usually business related, but in my humble opinion, it doesn’t have to be.  The key is that you all share a common goal.

Currently, I’m a member of a Mastermind group called Twainside.  Don’t ask me where the name came from – it was chosen long before I was invited to join.  But I have to tell you that it’s one of the most powerful Mastermind groups I have ever been involved in.

We are a group of professional speakers and we share tips on anything and everything to make our business more successful, more powerful, and of course, more fun.  We limit our membership to seven people.  That way everyone has time to share, learn and grow.  We are NOT a networking group or a support group – we are merely seven individuals who share the same questions, struggles and fears. 

What I love most about my Mastermind group is there’s no judging, no holding back, and no bragging.  Just an honest intent to share what is working for you and how it can help others in our group.  Last night I learned about a variety of books to read, apps to apply and programs to enhance my business.  Now I just have to go through all my notes and apply it before I forget all the great stuff I learned. 

When you work together with other people who have similar goals, an energy explodes.  You walk away excited and refreshed.  So, if you haven’t been part of a Mastermind group, think about trying one.  Search Google or Meetup for Mastermind groups in your area and see what comes up.  Try one and if you don’t like it, there’s always another one to check out.  Maybe you could even start one of your own.  The key is consistency.  Pick a specific date that your group will meet and stick to it.  Not everyone will be able to attend every meeting, but soon it will become habit.  Once you find the right group, the results are amazing!

And that is the power of a Mastermind group. 

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Music for Your Soul

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I LOVE music.  It makes me laugh, cry, dance and shout out loud – often at the same time.  It has helped me through some of the darkest challenges in my life.

For instance, when the 2008 recession hit, I lost just about everything.  It swallowed my business, my home, my relationship and my self-confidence.  I found myself sitting in an empty apartment, alone, scared and wondering what the hell just happened.  Then one day I heard this song on the radio: I Ain’t Settlin by Sugarland

It made such an impact on me that I ran out the next day and bought the CD (this was 2008 – remember???).  I played that song over and over again, singing at the top of my lungs.  I didn’t have any furniture, so I took advantage of the open space in my living room. I put on thick socks, ran and slide across the floor while shouting:

” I ain’t settlin’ for just getting by

I’ve had enough so so for the rest of my life

Tired of shooting too low so raise the bar high

Just enough ain’t enough this time

I ain’t settlin’ for anything less than everything”

It actually helped.  If even for a few minutes it made the emotional pain go away.  Even when I listen to that same song today, when my life is so much better, I still get tears in my eyes.  To me, the message is powerful and inspirational and funny.

Nine years later, I now have a new business, a new home and a new husband.  I’ve come a long way and I’m still shouting at the top of my lungs: I AIN’T SETTLIN’.

Do you have a favorite song?  One that makes you smile and feel like you can conquer the world?  Share it with us.  We’d love to sing along.

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How to Keep Your Sanity While Delivering Superb Customer Service

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In the last three blog posts, I’ve shared some tips on how to deliver excellent customer service.  I call it the Three C’s of Customer Service: Clarity, Character and Cultivate.  

All good stuff, but what about you?  How do you deliver superb customer service, day after day, and keep your sanity in the process?  How do you take care of yourself?

Well, here are some thoughts to get you through the craziness of your day:

  1. Frame your favorite quote and put it in full view so you can see it every day.   Choose one that actually calms your nerves and puts a smile on your face.  Mine is pictured here in this post.
  2. Challenge yourself, or your teammates, to post a “thought of the day.”  Maybe a joke, another quote, or something funny that your team can relate to.  If doing this every day is a bit too often, try once a week.  Pretty soon, people will begin to look forward to it.
  3. Hang up your favorite picture.  Maybe it’s a photograph of someplace you’ve traveled to, or someplace you want to travel as soon as you get that next vacation.  It could be something you accomplished that you are very proud of.  The important thing is that it shifts your mood to a calmer place. 
  4. Do something that makes you feel good before you leave for work – like pet your dog or go for a walk or hug your kid.
  5. Bring a mirror to work, hold it up, look into it and smile.  Even when you force a smile and it feels unnatural, it still sends the message to your brain that life is good.   It helps to relieve stress and keeps depression at bay.

Take some time to experiment with these five suggestions, then practice the ones that resonate most with you.  The key is to start with at least one.  Some may sound a little hokey, but you never know until you try.  It just may make you feel better.

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Cultivate Your Clients with Outstanding Customer Service

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Customer Service can make or break your business.  If it’s poor, you WILL lose customers.  It it’s exceptional, your business will flourish.  Today I’m sharing tips on my third C of Customer Service…

Cultivate. 

What exactly do I mean by Cultivate???

In customer service, cultivate is understanding your client and delivering a mutually acceptable solution. That’s the key – DELIVER THE SOLUTION!   After listening to your customer, being present, identifying with their problem and internalizing it, now it’s time to apply the solution.

You have a clear goal of what needs to be resolved so finish the job and make it happen. 

At the end of the call or visit, do a short recap of what you have discussed, what approach you are suggesting, and any follow up on your part or your customer’s part. Be specific about how you will follow up, what you will do, and what your customer can expect.

Remember, not everyone is the same so not all solutions will make each customer happy.  Sometimes, even if the same issue arises, you’ll have to go back to the drawing board for a new resolution.  Just continue to use the same tools that you’ve already learned: listen without judging, identify your client’s problem, and offer a solution that is mutually acceptable.  Practice these three tips and eventually it will become a natural part of your process.  Just like a basketball player stands at the free throw line and throws the ball over and over again until it becomes habit, so will you practice listening, identifying and solving until it becomes habit.

It’s not easy.  I believe good Customer Service takes constant work and energy, but the payoff can be huge.  Keep practicing, keep smiling and keep listening. 

And if you missed the first two Cs of Customer Service, Clarity and Character, just scroll back to my last two blog posts and you can get caught up.

Next week I’ll share some techniques on how to take care of yourself in the process.

Categories: Personal Development Positive Attitude Professional Development Professional Speaker
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The Character of Customer Service

In my last two blog posts, I shared a story about the worst customer service I had ever experienced. I then followed that with introducing three techniques to improve and enhance customer service skills, both in business and in your personal life: Clarity, Character and Cultivate. Today, let’s explore Character: For me, the character of customer service is how you internalize the situation and believe in the solution. It is so important that you believe in the solution, otherwise how can you make it happen? Your goal is to help people for the sake of helping them, expecting nothing in return – Nothing! One example that I personally experienced occurred while I was in my car, during rush hour traffic, in Chicago! Now, I like giving people breaks in traffic. I slow down, motion to the driver to move into my lane – all with a smile on my face. I feel good about helping. But I have to admit that it really irks me when they don’t even acknowledge me with a small thank you wave! Really? You can’t even say thank you??? But then I had to ask myself, why am I doing this? Am I doing it to be nice or to have them say thank you. Now that I’ve been able to put that in perspective, it doesn’t bother me anymore. That’s the same mindset you have to develop with your clients. Be prepared to help this person and expect nothing in return. Here are some pointers that may help: 1. Recognize the importance you play in someone’s life. Whether they realize it or not, you may be the only person who can help them. Maya Angelou once said: “People may not remember exactly what you did, or what you said, but they will always remember how you made them feel." 2. Listen with a goal of totally understanding your client’s point of view, without judgment. The key phrase here is without judgment. 3. Let the client be a part of the solution. Ask your client what they think would be a good solution. Even if they say something you can’t do, respond by saying: “Even though this is not possible, this is what I can do.” Offer an alternative. Keep looking for new ideas to resolve the situation until you are both satisfied. 4. Apologize for their inconvenience. Good customer service can be hard because you have to put aside your own needs and “issues.” Next week we’ll talk about Cultivate and you will then have three powerful techniques that will help to enhance the great service you already offer.

In my last two blog posts, I shared a story about the worst customer service I had ever experienced.  Then I followed that with introducing three techniques to improve and enhance customer service skills: Clarity, Character and Cultivate.

Today, let’s explore Character:

For me, the character of customer service is how you internalize the situation and believe in the solution, otherwise how can you make it happen?  Your goal is to help people for the sake of helping them, expecting nothing in return – Nothing!

One example that I personally experienced occurred while I was driving in my car, during rush hour traffic, in Chicago!  Now, I like giving people breaks in traffic.  I slow down, motion to the driver to move into my lane – all with a smile on my face.  I feel good about helping.   But I have to admit that it really irks me when they don’t even acknowledge me with a thank you wave!  Really?  You can’t even say thank you???  But then I had to ask myself, why am I doing this?  Am I doing it to be nice or to get a thank you.  I had to look at this with a new perspective.

That’s the same mindset you have to develop with your clients. Be prepared to help this person and expect nothing in return.  Here are some pointers that may help:

  1. Recognize the importance you play in someone’s life. Whether they realize it or not, you may be the only person who can help them.  Maya Angelou once said: “People may not remember exactly what you did, or what you said, but they will always remember how you made them feel.”
  2. Listen with a goal of totally understanding your client’s point of view, without judgment. The key phrase here is without judgment.
  3. Let the client be a part of the solution. Ask your client what they think would be a good solution.  Even if they say something you can’t do, respond by saying: “Even though this is not possible, this is what I can do.”  Offer an alternative.  Keep looking for new ideas to resolve the situation until you are both satisfied.
  4. Apologize for their inconvenience.

Good customer service can be hard because you have to put aside your own needs and “issues.”  Next week we’ll talk about Cultivate and you will then have three powerful techniques that will help to enhance the great service you already offer.

Categories: Personal Development Positive Attitude Professional Development Professional Speaker
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The Three C’s of Customer Service

Professional Speaker-Personal Development-Positive Attitude

Last week I told a true story of the worst example of customer service I have seen in a long time.  While my friends and I were dining outside on a lovely summer evening, the lights strung above our heads came crashing down, spewing broken glass and sparks everywhere.  Literally – on our heads!!!  The owner came out and was more interested in moving the chairs, never even asking if anyone was hurt.

So this week, I’d like to share with you three key points on GOOD customer service.  These are techniques you can use in a number of ways – with your client, your spouse, your children – in all areas of your life. So here goes:

I have found that Clarity, Character and Cultivate are used in every form of great customer service. Let’s talk about the first.

Clarity:  It’s taking the time to find out what the real problem is; knowing that your goal is to solve that problem.  There is one word, and one word only, that will help you get the greatest clarity on your situation at hand.  LISTEN.

In this day of instant everything, we are all tempted to multitask. There is so much we need to keep up with – emails, texts, social media.  Heck, if you walk away from your computer to get a cup of coffee, you come back to 50 new emails you have to deal with.  So it’s very tempting to look at those emails while you are talking to a client on the phone.  But if you are distracted, you are not totally absorbing what they are saying, or listening to the key words that can uncover what their real problem is.

There’s actually a name for the highest level of listening.  It’s called Empathetic Listening and it’s the hardest level to achieve.  To be successful at this, you must teach yourself to treat every call as though it’s the first time you’ve heard this problem, even though you may have heard it many times before.  See the situation through the eyes of your client.  How can you do this?  I’m glad you asked…

You can accomplish this by:

Asking open ended question

Practice patience

Repeat back what the client said

One way to force yourself to listen is to take notes.  Writing versus typing helps you remember the situation better and gives you more clarity.  It will help you to truly listen to your client .  I know this sounds crazy, but give it a try.  See if it helps you listen better and gain more clarity so you can deliver extraordinary customer service.

Well, it seems like we’ve run out of time on this blog post, so I’ll save Character and Cultivate for next week.  In the meantime, practice clarity.  Let me know how that works for you.

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